See What's New at Avochato.

Salesforce AI Digest, New Org Management Bulk Actions, New Web Widget Dashboard

October 15, 2024

New

Contacts - Salesforce AI Digest

We’re excited to introduce a powerful new way to deeply understand the contact you’re speaking with, based on the freshest data and relationships that your Salesforce instance knows about. This digest is used to power AvoAI and is not exposed to the average user of an inbox.

As such, the actual UI is mostly obscured, though it can be debugged by admins under the Contacts tab. The digest can be “read” by an active AvoBot or when drafting Suggestions in the conversation view.

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This feature requires all of the following

  1. An active connection to a Salesforce instance
  1. AvoAI for Salesforce has been enabled
  1. An active AvoBot with “Use Contact Fields in Responses” enabled.

You can connect Salesforce to your inbox under the “Integrations > Salesforce” tab, and setup AvoBots under the “Automation” Tab. The digest will be generated based on the connected Salesforce instance’s data and available columns/fields.

How do I turn it on (or off?)

This feature is not enabled by default. The digest can be enabled under Integrations > Salesforce > “Enable AvoAI for Salesforce Features” > “AI Digest on Contacts”.

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The digest will also never run if your AvoAI is disabled or if you have disabled the “User Contact Fields in Responses” feature under AvoAI.

How does it work?

When triggered, AvoAI will lookup the Salesforce record associated with the Avochato Contact (typically a Salesforce Lead or Contact, but also includes Custom Objects or Person Accounts). Then, it will query all Salesforce data associated with the record (both the direct record fields, as well as typical related records, like Opportunities, Cases, ContactHistory, Activities, etc), and then attempt to create a digest of the most important data point.

Currently the digest includes three sections:

  1. Highlights: the most important and noteworthy information understood about the contact.
  1. Future intent: suggested follow-up dates, if the contact showed preference for something, etc.
  1. More detailed history - details pulled from related records in your Salesforce instance.

When is the digest triggered?

You can trigger the digest either manually or automatically.

You can manually trigger the digest for a contact by clicking “Edit Contact” > Salesforce AvoAI Digest > “Generate”

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The digest will automatically regenerate in response to either of the following triggers (limited to at most once every half hour, per conversation):

  1. When a conversation status changes to either “New” or “Open”, AND the last message was a non-opt-out inbound message, regardless of owner. For example, any time a conversation starts or re-opens as a result of an inbound message. Conversations created by outbound messages, including broadcasts, campaigns, marketing cloud events, etc will not trigger the digest.
  1. When contact field data is invoked by an AvoAI action and the conversation is currently owned by a bot that has “Use Contact Fields in Responses” enabled. AvoBots that don’t have this flag turned on will never generate the digest.
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Org MGMT

New Bulk Actions - Duplicate Users & Office Hours

In the Organization > Bulk Actions tab, we’ve added new options:

  • Office Hours - copies all the office hours from one account to another. Note that this will delete any existing office hours in the destination account.
  • Users - copies all the users (with the same permissions and roles) from one account to another. This will overwrite the permissions and role of a user if they are already in the destination account.
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We hope these new actions make it easier to spin up new inboxes whose settings and users mirror an existing inbox. Note that if you duplicate office hours, we first delete the existing office hours in the destination inbox before replacing them with the new set of office hours from the source inbox.

Reassignable Seats

Sometimes you know exactly who needs a new seat and who doesn’t. Simply open the user’s profile in the Organization Management dashboard, and reassign their seat to an existing user in your organization.

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Updates

Sign-in

There is a new “remember me” button to retain your session information for up to 30 days. We encourage you to use this on all personal devices and workstations, but do not encourage using it on public devices such as libraries, computer labs, or other shared systems.

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We’ve also addressed a number of issues with the sign in flow, getting logged out while closing the active tab, getting stuck while setting up MFA, and receiving codes. See “Bugs” below for more info.

Additionally, as part of this update, any users who have not logged in since Oct 12. 2022 have had their passwords automatically expired. Users coming back to Avochato can reset their via the reset password flow to access their old account.

Notifications

The new Avochato notifications section is now generally available to all new users of Avochato!

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Billing & Auto-fill

We’re rate-limiting how often we retry when processing an automatic purchase of additional account balance. We want to prevent scenarios where payment method gets stuck in a loop of failures and retries too frequently while their balance approaches zero.

Now, once we detect three failed payments in a row, we will stop attempting to charge the payment method, while continuing to deduct balance as usage continues. The card must be updated in order to continue using auto-fill to purchase segments.

Users with billing permissions will see an alert icon in the account balance indicator if a payment has been declined. They’ll also receive a nightly email while the account payment method is in a bad state if auto-fill is enabled.

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Web Widgets

We’re in the process of improving how Avochato users can setup and manage their Web Widgets for texting and live chat. Our first phase is improving the primary navigation for managing lists of website widgets. We’ve made it easier to find the widgets that matter, with new filters for sorting the list by activity, name, and creation date.

The list of widgets has received a make-over:

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There is also a new shortcut to the widgets section from the primary menu.

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We’ve also updated our “Learn More” section for widgets with additional info on getting started and instructions on how to add your widget to your website.

Bug fixes

AvoAI

  • Fixed an issue where AvoBots wouldn’t respond after changing conversation ownership from a bot to a user and then back to a bot.
  • Fixed an issue with email uniqueness collisions when creating AvoBots that prevented the AvoBot from being added as a user in an inbox.

Inbox

MFA and sign-in

  • Implemented some fixes for users getting stuck during various stages of setting up multi-factor authentication.
    • Please reach out to Avochato Support if you have any problems setting up MFA for your user or organization, or receiving login codes.

  • Fixed some issues where certain clients and browsers were constantly being logged out sooner than 24 hours of initial sign-in, including when closing the active tab or browser window.

Application Performance

  • Fixed Avochato browser tabs getting slow or having issues handling calls when the tabs were kept open after a device went into “sleep mode”.

Profile pictures & Layout

  • Spacing adjustments for long company names getting cut off in the inbox.
  • Added user profile images to various areas, including the team members list on the "Invite Users" page, the assignee filter menu in the Broadcasts list view, and the auto-assignee list in the settings page.
  • Removed Gravatar icons entirely from the product.
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